When viewing an event for which you're the host, you'll see a list of admin options in the left side of the screen. Click the button seen below:

Tracking RSVPs

Your guest list will update in real-time as RSVPs come in and as things change, so there is no need to refresh the page.

Just sit back, relax, and wait for those RSVPs to start coming in!

Adding or Removing Guests

Click the "Invite guests" button to be presented with a screen to add more guests via direct invites or sharing a link.

If you'd like to remove any guests from the list, click the checkbox to the left of the attendee's name, and an "Edit" button will appear in the top bar. Click the edit button and select the "Remove guest from list" option.

Checking In

We understand the importance of tracking who attended an event and not just who RSVPed. Starting 2 hours before your event, you will see a new column in the guest list called "Check-in". This will provide a button where you can easily check-in guests with a click. If you accidentally check someone in, no worries! You can uncheck someone in by clicking the button again. Check-in data will show up in your event reports.

If you are hosting an in-person event you will need to check people in on the guest list; additionally, if you are hosting a zoom call via a link generated in Everyspace, people will be checked in automatically.

Managing admins

Event admins are able to edit event details, manage guests, and view event analytics.

By default, if an event is hosted by a community, all admins of that community will have admin control over the event.

If you'd like to add someone else as an admin, you can follow these steps:

  • From your event admin page, go to the "Guest list" tab

  • Find the event guest that you'd like to make an admin, and select the checkbox next to their name

  • Click the "Edit" button, and select "Change host status"

Once you've done this, you'll see a "HOST" label next to their name.

Downloading The Guest List

In the upper right-hand corner, you will see a button for "Download CSV", which will provide all of the guest data in a CSV format. This will have all data about the attendees including name, email address, and even the RSVP request form responses.

Sending emails

You can click the "Send Email" in the upper right to notify all guests on the list. If you would like to notify only some of the attendees, you can select them with a checkbox on the left side, and then click the send email button. This will present an email dialog that will allow you to set a subject line, message, and edit the email addresses that you are contacting. When you send an email from here, the event details will automatically be attached to the email, so there is no need to copy and paste any information.

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